Medical Needs Policy

CONTENTS

Statement of intent

1. Key roles and responsibilities 
2. Definitions 
3. Training of staff 
4. Individual Healthcare Plans (IHCPs) 
5. Medicines 
6. Emergencies 
7. Avoiding unacceptable practice 
8. Complaints 
9. Appendices 

Individual healthcare plan template

Parental agreement for a school to administer medicine template

Record of medicine administered to all children

Model letter inviting parents to contribute to individual healthcare plan 
development

Statement of intent
Fulbridge Academy aims to ensure that pupils with medical conditions receive appropriate care and support at school. This policy has been developed in line with the Department for Education’s guidance released in December 2015 – “Supporting pupils at school with medical conditions” 

1. Key roles and responsibilities 

1.1. The Local Authority (LA) is responsible for: 

Promoting cooperation between relevant partners 
regarding supporting pupils with medical conditions. 

 Providing support, advice and guidance to schools and their staff. 

 Making alternative arrangements for the education of pupils who need to be out of school for fifteen days or more due to a medical condition. 

 1.2. The governing body is responsible for: 

Making arrangements to support pupils with medical conditions, including making sure that a policy is developed and implemented. 

Making sure the policy is reviewed regularly and readily accessible to staff and parents. 

Ensuring that sufficient staff have received suitable training and are competent before they take on responsibility to support children with medical conditions. 

 Ensuring the school’s policy will be implemented effectively, including a named person who has overall responsibility for policy implementation. 

Ensuring a that any members of school staff who provide support to pupils with medical conditions are able to access information and other teaching support materials as needed. 

 Ensuring that IHCPs are reviewed at least annually, or earlier if evidence is presented that the child’s needs have changed. 

 1.3. The School is responsible for: 

The overall implementation of the Supporting Pupils with Medical 
Conditions Policy and procedures at Fulbridge Academy 

Ensuring that the Supporting Pupils with Medical Conditions Policy, as written, does not discriminate on any grounds. 

 Handling complaints regarding this policy as outlined in the school’s Complaints Policy. 

Ensuring that all pupils with medical conditions are able to participate fully in all aspects of school life as far as possible. 

 Ensuring that any training is delivered to staff members who take on responsibility to support children with medical conditions. 

 Guaranteeing that information and teaching support materials regarding supporting pupils with medical conditions are available to members of staff with responsibilities under this policy.

Keeping written records of any and all medicines administered to pupils. 

The day-to-day implementation and management of the Supporting Pupils with Medical Conditions Policy and procedures 

 Making staff aware of this policy. 

Liaising with healthcare professionals regarding the training required for staff. 

Making staff aware of a child’s medical condition on a need to know basis. 

Developing Individual Healthcare Plans (IHCPs). 

Ensuring a sufficient number of trained members of staff are available to implement the policy and deliver IHCPs in normal, contingency and emergency situations. 

Contacting the school nursing service in the case of any child who has a medical condition. 

 1.4. Staff members are responsible for: 

Taking appropriate steps to support children with medical conditions. 

Where necessary, making reasonable adjustments to include pupils with medical conditions into lessons.  
Undertaking training to achieve the necessary competency for supporting pupils with medical conditions:- if they have agreed to undertake that responsibility. 

Familiarising themselves with procedures detailing how to respond when they become aware that a pupil with a medical condition needs help. 

 1.5. School nurses are responsible for: 

Notifying the school when a child has been identified with requiring 
support in school due to a medical condition. They may provide advice on developing IHCPs. 

Specialist local health teams may be able to provide support in schools for children with particular conditions (e.g. asthma, diabetes, epilepsy).  

Liaising locally with lead clinicians on appropriate support. 

 Advising parents on child health needs at termly “drop ins” 

1.6. Parents and carers are responsible for: 

Keeping the school informed about any changes to their child/children’s 
health. 

Completing a parental agreement for school to administer medicine form before bringing medication into school. 

Providing the school with the medication their child requires and keeping it up to date. 

 Collecting any leftover medicine at the end of the course or year. 

 Where necessary, developing an Individual Healthcare Plan (IHCP) for their child in collaboration with the school. 

 2. Definitions 
2.1. 

“Medication” is defined as any prescribed or over the counter medicine. 

2.2. “Prescription medication” is defined as any drug or device prescribed by a doctor. A “staff member” is defined as any member of staff employed at Fulbridge Academy. 

 3. Training of staff 

Teachers and support staff will receive regular and ongoing training and any additional training as deemed necessary. 

 4. Individual Healthcare Plans (IHCPs) 

Where necessary, an IHCP will be developed in collaboration with the pupil, parents/carers, the school and medical professionals. 

 IHCPs will be easily accessible whilst preserving confidentiality. 

 IHCPs will be reviewed at least annually or when a child’s medical circumstances 
change, whichever is sooner. 

Where a pupil has an Education, Health and Care plan the IHCP will be linked to it or become part of it. 

Where a child is returning from a period of hospital education or alternative provision or home tuition, we will work with the LA and education provider to ensure that the IHCP identifies the support the child needs to reintegrate. 

 5. Medicines 

Where possible, it is preferable for medicines to be prescribed in frequencies that allow the pupil to take them outside of school hours. 

If this is not possible, prior to staff members administering any medication, the parents/carers of the child must complete and sign a parental agreement for a school to administer medicine form. 

No child will be given any prescription or non-prescription medicines without written parental consent except in exceptional circumstances. 

The dose and time that medication is to be administered MUST be clearly labeled. Medicines which do not meet these criteria will not be administered. 

A daily dose of the medication must be provided to the school at one time. Medications will be stored securely in a cupboard or in the fridge. 

Written records will be kept of any administered medication. 

Fulbridge Academy cannot be held responsible for side effects that occur when medication is taken correctly. 

 6 Emergencies 

Medical emergencies will be dealt with under the school’s emergency procedures. Where an Individual Healthcare Plan (IHCP) is in place, it should detail: 
 
o What constitutes an emergency. 
o What to do in an emergency. 

Pupils will be informed in general terms of what to do in an emergency such as telling a teacher. If a pupil needs to be taken to hospital, a member of staff will remain with the child until their parents arrive. 

7 Avoiding unacceptable practice 

 Fulbridge Academy understands that the following behaviour is unacceptable: 
o Assuming that pupils with the same condition require the same treatment. 
o Ignoring the views of the pupil and/or their parents. 
o Ignoring medical evidence or opinion. 
o Sending pupils home frequently or preventing them from taking part in 
activities at school unless absolutely necessary 
 o Making parents feel obliged or forcing parents to attend school to administer 
medication or provide medical support. 
o Creating barriers to children participating in school life, including school trips. 
 o Refusing to allow pupils to eat, drink or use the toilet when they need to in 
order to manage their condition. 

 8. Complaints
 

Details of how to make a complaint can be found in the Complaints Policy Policy implementation 10. Governing bodies should ensure that the arrangements they set up include details on how the school’s policy will be implemented effectively, including a named person who has overall responsibility for policy implementation. 

Policy implementation

10. Governing bodies should ensure that the arrangements they set up include details on how the school’s policy will be implemented effectively, including a named person who has overall responsibility for policy implementation.

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